(iii) At least 30 days’ Notice in writing shall be given to the
General Secretary by any member or members intending to
move resolutions and 15 days’ notice shall be required in case
of questions to be asked. No discussion shall, however, be
allowed on such questions.
(iv) Sixty of the bonafide members shall form a quorum at such
meetings. If the quorum fails, the meeting shall be held at a
subsequent date fixed by the President of the The Muslim institute or by any of the Vice-Presidents in his absence at this
meeting and the members present shall form the quorum and
business at this meeting shall remain the same. Notice for the
subsequent meeting shall be placed on the Notice Board in
the Institute premises and shall be published in at least two of
the local Newspapers.
Extra-Ordinary General Meeting
The Executive Committee may, at any time, call an Extra-ordinary
General Meeting. The procedure regarding notice, quorum etc., laid
down for the Annual General Meeting shall be followed.
Requisition General Meeting
(i) One-tenth of the total number of bonafide member may, at
any time during the session, by a requisition in writing to the
President, require a General Meeting to be held to consider
such business as shall be specified in the requisition.
(ii) The President or the Executive Committee shall within 30
days of receipt of such requisition convene the meeting and
notify members as required in the case of the Annual General
(iii) In the event of failure of the President or the Executive
Committee to call the requisition meeting within the specified
time, the requisitionists themselves shall be competent to
convene such meeting.
(iv) Member sending in such requisition shall write their names
and address legibly and in full verification, if necessary, by the
Executive Committee. Signatures which are not legible or
genuine shall not be considered.
(v) The quorum for such meeting shall be the same as for the
Annual General Meeting. If the quorum fails, the meeting
shall be dissolved
(a) The Institute shall hold the following functions annually viz.
the Youm-un-Nabi, the Youm-e-Shahadat, Mushaira, the
Republic, Independence and National Education Days, lqbal,
Nazrul and Tagore Days, Picnic and Excursions.
(b) The Institute will ordinarily remain open from 2.00 p.m. to
10.00 p.m. on weekdays and from 12 Noon to 10.00 p.m. on
Sundays and on the special occasions of social functions, meetings, etc. the opening and closing hours may be
changed, if found necessary.
(c) The Executive Committee shall prepare a holiday list and the
Institute shall remain closed on listed holidays and on the day
an excursion is organised by the Institute or on any special
occasion as determined by the Executive Committee. In case
of emergency, the General Secretary may close the Institute
with the consent of the President.
(d) The Auditorium or Halls of the Institute may be lent by the
General Secretary with the consent of the President on an
application in the prescribed form together with a copy of the
agenda or programme of the meeting or function to be held.
(e) The authorities of the Institute reserve the right of refusing or
withdrawing permission granted for the use of Auditorium or
any Hall without assigning any reason provided that the
amounts paid or deposited may be refunded in part or whole
as the case may be, but in case of non-use by the hirer, no
refund will be made.
(f) A list of all articles belonging to the Institute shall be kept in
the office, and shall be signed by the General Secretary when
he takes charge of the office.
(g) No article will ordinarily be allowed to be taken out of the
Institute without the permission of the Executive Committee.
(h) Gambling, wagering or betting in any form shall not be
allowed in the Institute.
(i) Amendment of the Constitution and the Rules & Regulation
thereof may be made at the Annual General Meeting, the
Extra-ordinary General Meeting or the Requisition General
Meeting provided that the proposed amendment (s) is/are
accepted with or without modification by two-third majority
of the members present and necessary resolution for
(ii) Copies of the proposed amendment shall be placed on the
office table and may be supplied to the member or members
asking for the same.
(iii) No amendment to the Constitution and the Rules &
Regulations can be made if it contravenes the Aim and
Objects or does not conform to the overall spirit of the
The Institute shall have its distinct independent identity and
continued existence but if for any reason it fails, the property, funds
and assets of the Institute that may remain after full satisfaction of
the liabilities of the Institute shall be transferred or handed over to
any other Society or Institution established in India with similar
aims and objects. Under no circumstances property, funds and
assets of the Institute shall be distributed among the office bearers
or members of the Institute.