(a) The management and control of the affairs of the Institute
and br its branches shall vest in the Executive Committee.
(b) The Executive Committee shall be composed and constituted here-as-under:
(i) It shall be composed of 35 members belonging to three Categories of members namely, Elected Members, CoO pted Members and Ex-Officlo Members.
(ii) Twenty two members shall be returned by their respective constituencies at the Quadrennial Genera! Election, viz. 8 from Life Members, 12 from Senior Members and 2 from Student Members constituencies.
(iii) Ten members including one student member shall be coo pted by Elected Members just after the declaration of Quadrennial General Election results, at a meeting convened for this purpose and chaired by a person eligible to become an Ex-Officio member.
(iv) Three members shall be elected by common consent of the Elected and Co-Opted members in the meeting referred to in Rule 11(b) (iii) as Ex-Officio Members, one from each of the three class of persons mentioned below:
(A) Local Councillor of Kolkata Municipal Corporation or an MLA or an MP or a person interested in Social work and with a charitable and philanthropic disposition. (B) A person of excellence from the field of Education. (C) A person of excellence from the field of Art & Culture or Sports and Games. (c) Notwithstanding the change in the “kind of membership” of any elected member of the Executive Committee under Rule 3(e), the member shall continue to be counted as elected member of the constituency from which he was originally returned till the completion of full tenure of the Executive Committee.
Removal from Membership of the Executive Committee
(a) A member shall automatically cease to be a member of the
Executive Committee if he is removed from membership
under Rule 8(b).
(b) A member shall be removed from the Executive Committee by a two-third majority in an Executive Committee Meeting, if he becomes liable to be removed from membership under Rule 8.
(c) A member shall be removed by a simple majority in a meeting of the Executive Committee if he absents himself from three consecutive Executive Meetings without any reasonable cause.
(d) A member shall be removed from the Executive Committee by a two —third majority in an Executive Meeting, if he, in the opinion of the Executive Committee has failed to discharge his duties as such.
A vacancy in the Executive Committee shall arise:
(a) When a member resigns.
(b) When a member is removed from the Executive Committee.
(c) When a member dies.
Vacancy Fill —up
(a) If four or more vacancies arise in the category of Elected Members, the same shall be returned from their respective constituencies through a Bye-Election. (b) A vacancy in the category of Co-opted Members shall be filled up through co-option in an Executive Meeting held for the purpose, provided that there is not more than three vacancies in the category of Elected Members.
15. Election of Office Bearers
The Executive Committee formed under Rule 11 shall elect the
following office bearers from amongst the members of the
One President, four Vice-Presidents, one General Secretary, two Assistant General Secretaries and a Secretary for each section of the Institute viz. Social, Education, Library, Literary, Debate, Drama & Music, Billiards, Table Tennis, Carrom, Football, Hockey, Cricket and Gymnasium.
The Executive Committee shall hold office for tenure of Four Years to be reckoned from the date of its constitution. A person cannot hold office of the General Secretary consecutively for more than two tenure of four years.
17. Functions and Powers of the Executive Committee
The General Management and control of the Institute for the
purpose of managing its affairs and properties shall vest in the
Executive Committee, and’s txecutive Committee shall have the
following functions and powers:
(a) The Executive Committee shall meet at least once in a month. Eighteen members shall form a Quorum. If two consecutive meetings fail for a want of quorum, the third meeting may be held even without a quorum, provided that at least eleven members be present.
(b) Any eleven members of the Executive Committee can call
upon the General Secretary or the President to convene a
meeting of the Executive Committee, provided that such
requisition is accompanied by a list business proposed to be
transacted in the meeting. The General Secretary or the
President shall call the requisitioned meeting within seven
days from the date of such requisition. In the event of failure
on the part of the General Secretary or the President to
convene the requisitioned meeting within the specified time,
the requisitionists themselves shall be competent to
convene the meeting of the Executive Committee.
(c) The Executive Committee meeting shall ordinarily be called by the General Secretary and presided over by the President. In the absence of the President, one of the Vice-Presidents will preside.
(d) To take part in day- to-day activities of the Institute.
(e) The Executive Committee may appoint any number of SubC ommittee for particular kind of business from among its members with power to co-opt. member or members of the Institute in such Sub-Committee, decisions of the SubC ommittee being always subject to the approval of the Executive Committee.
(f) The Executive Committee shall have the right to start any new section, provided it does not militate against the aims and object of the Institute.
(g) The Executive Committee shall have the power to frame rules and regulations for different Sections and SubC ommittees.
(h) The Executive Committee shall have the power to remove any office-bearer from his office for mismanagement of his section or continual neglect of his duties provided it is decided by two-thirds of the members present in an Executive Committee meeting convened for the purpose.
(i) The Executive Committee shall have powers to adopt any emergency measures for proper administration of the Institute or to settle any matter not covered by these rules, but shall have no power to amend the existing rules except as provided under Ru1e25.
(j) Any breach of.rules or misbehaviour on the part of a member shall be reported to the Executive Committee for such action as the Committee may think necessary. In case, the Committee decides upon removal of any member. It shall be guided by the condition laid down in Rule 8.
(k) Any member of the Executive Committee who proposes to move any resolution or resolutions in any committee meeting may do so by notifying the same to the Hony. General Secretary in writing provided such resolution or resolutions be received by the Secretary at least seven days before the date of such meeting.
(I) The Executive Committee shall have power to appoint such staff for the Institute as may be necessary, on such salaries and terms as may be fixed by the Committee. The Committee shall lay down the duties and responsibilities of the staff employed and shall have power to remove any one of them for unsatisfactory service. No employee shall be permitted to resig1 from his post without one month’s notice nor shall his service be terminated by the Executive Committee without one month’s notice or one month’s salary in lieu thereof, provided that this rule shall not apply to temporary hands.
(m) The Executive Committee shall control the funds of the Institute and sanction expenditure according to the Budget passed by the Committee in the beginning of the Session. It shall constitute a Finance and Accounts Sub-Committee to check the accounts internally.
(n) To open Bank Accounts with Scheduled banks in the name of the Institute and to give instructions to the banks for the operations of such accounts.
(o) To accept and receive donations contributions, grants and subscriptions in cash or in kind from any person, body of persons, company or trust on such terms and conditions it may think fit and proper. To create or cause to be created buildings, assets and all other things necessary for the use, benefits and attainment of the objects of the Institute.
(p) To purchase, hire, or otherwise acquire any movable or immovable property, rights and privileges not being inconsistent with the objects of the Institute.
(q) To sell, alter, develop, vary or otherwise deal with any movable or immovable property for the benefit of the Institute not being inconsistent with the objects of the Institute, provided that, in case of immovable property, it is approved by a majority of two-third of the members of the Executive Committee in a meeting convened for the purpose.
(r) To let out or give on hire any immovable property or facility comprised in the Institute property for such period or at such rent or on such terms and conditions not being inconsistent with the objects of the Institute.
(s) To seek collaboration, co-operation, affiliation, and accreditation with any other organization, Institutions, Academies and Universities at the national and international level for furtherance of the object of the Institute.
(t) To Invest or keep invested the surplus income and fund of the Institute in purchase of assets or in deposits with Scheduled Banks or Mutual Fund or Bonds and to alter, vary or transpose such investments from time to time for its safety, and benefit of the Institute.
(u) To apply to the Government, Bodies, Foundations, Corporates or Persons for Grants, Aids, Donations, Subscriptions and other assistance for promoting the objects of the Institute.
(v) The Executive Committee shall have the power to fix or revise rates and frame rules for the maintenance of discipline in all games and sports section including Gymnasium, and fix charges for the use of Auditorium or any accommodation in the Institute, or for any services rendered or any facility provided to members and public.
(w) No act done or proceedings taken by the Executive Committee shall be questioned merely on the ground of existence of any vacancy in the Executive Committee.
18. Functions & Duties of Office-Bearers President
(i) He shaH be the head of the Institute in respect of general
supervision, ‘finances and shall see to the proper enforcement
of the rules and regulations.
(ii) He shall preside over the General Meeting, Extra Ordinary General Meetings and meetings of the Executive Committee.
(iii) He shall have full authority on any point of order raised and his interpretation of the rules shall be considered to be final. In the event of disorder, he shall have power to require any member creating disturbance to withdraw from the meeting or to summarily dissolve the meeting or suspend a member from subsequent attendance of meeting till the Executive Committee takes decision.
(iv) In the event of equality of votes, the President shall have the power to exercise his casting vote.
(v) The President may delegate his powers to one of the Vice- Presidents during the period of his inability to look after general supervision, finances and proper observance of rules.
(vi) n case, the Executive Committee fails to hold elections at the expiry of the extended period, he shall be empowered to suspend the Executive Committee and hold fresh elections.
He shall act during a temporary absence of the President and shall have concurrent powers, but shall have no power to over-ride the decision of President.